Engineering and Expeditionary Warfare Center

BAA for Environmental

Broad Agency Announcement (BAA)

Solicitation Number N39430-17-R-7201

Quick Links:

Solicitation Number N39430-17-R-7201

Click Here for Solicitation Page

Click Here for Environmental Initiatives Documentation

Download BAA Submittal Form

 

What is the NAVFAC EXWC BAA program?

The Broad Agency Announcement (BAA) program is a streamlined and flexible contracting approach. It tailors the BAA program outlined in the Federal Acquisition Regulation (FAR) towards identifying a wide range of innovative environmental technologies and methodologies that are either new, innovative, advance the state-of-the-art, or increase the knowledge or understanding of a technology or methodology.

To be eligible for consideration and possible contract award, the technology or methodology shall be in either the applied research (Category 6.2), advanced technology development (Category 6.3A), or demonstration and validation (Category 6.3B).

Submit information on a technology or methodology using the BAA Submittal Form provided above. Once downloaded, fill out the form and email it to:

EXWC_Broad_Agency_Announcement@navy.mil 

 

For more information contact: 

EXWC_Broad_Agency_Announcement@navy.mil

 

FOR VENDORS

 

What is it?

The NAVFAC EXWC Broad Agency Announcement (BAA) program:

  •  Is a streamlined and flexible contracting approach
  •  Identifies a wide range of innovative environmental technologies and methodologies to meet the Navy's environmental

 

What is the Navy looking for?

The technology or methodology should address an environmental need within an area of interest for the Navy. The six (6) areas of interest are:

  1. Technologies and Methodologies for Environmental Assessment, Restoration, and Cleanup
  2. Conservation of Natural Resources
  3. Unexploded Ordnance (UXO)
  4. Technologies, Process Design Changes, and Management Practices for Pollution Prevention
  5. Environmental Compliance
  6. Sustainability and Climate Change 

The technology or methodology should not require further research or development. It should be in the advanced development stage, be ready for field demonstration, and have the potential for full-scale implementation.

 

What are the cutoff dates for submission of abstracts?

Cutoff dates are specified in each BAA synopsis published in the FedBizOpps (http://fedbizopps.gov)

Search on "Department of the Navy Broad Agency Announcement" to view the current BAA Synopsis.

 

How does a vendor become eligible?

Abstracts must be submitted using the BAA Submittal Form, which can be downloaded at the top of this page. Abstracts submitted in the proper format with the four evaluation criteria clearly addressed are thoroughly evaluated for their potential benefits to the Navy. Once the evaluation process has been complete, the abstracts that meet the basic criteria of the BAA are posted on a protected web site available for DoD use only.

To submit an abstract, use the BAA Submittal Form at the top of the page or click Download BAA Submittal Form.

If the vendor's technology is selected by a host activity or Remedial Project Manager (RPM), the contractor will be asked to submit a detailed proposal specific to the selected demonstration site. Requirements for the proposal, along with specific details of the Navy selected demonstration site, will be provided to the contractor.

 

What does the vendor submit as an abstract?

The vendor must submit an abstract using the BAA Submittal Form to be considered.

The abstract must address the evaluation criteria provided in the BAA published on FedBizOpps. Search on "Department of the Navy Broad Agency Announcement" to view the current BAA Synopsis. The abstract must describe the merits and objectives of the contractor's technology or methodology with sections addressing the following:

  • The overall innovativeness, scientific/technical merits, and objectives
  • The capabilities, related experiences, or techniques that are integral factors in achieving the proposed objectives
  • The offeror's safety rating (EMR/DART)
  • The qualifications, capabilities, and experience of key personnel
  • The reasonableness of cost relative to the proposed approach, or other relevant cost data.

 

What happens after the abstracts are received?

Abstracts will be thoroughly evaluated by a Technical Evaluation Board (TEB) to select technologies and methodologies that have potential benefits to the Navy. The TEB will consist of engineers, scientists, chemists, environmental specialists, and regulatory agency personnel who have experience in specific environmental technology areas. The abstracts will not be evaluated against each other since each possesses a unique technology with no common work statement. Once the evaluation process has been completed, the abstracts that meet the basic criteria of the BAA are posted on a protected web site available for DoD use only.

If the pilot demonstration is successful in a particular research area, the Navy may conduct a full-scale demonstration to ascertain the viability of the results on a larger scale. Implementation of the successfully demonstrated technology may occur under separate contracts as appropriate. NAVFAC EXWC will manage the technology transfer of the innovative technologies wherever needed in the Navy.

 

FOR NAVY PROJECT MANAGERS

DON Remedial Project Managers (RPM): Using the BAA to Access Innovative Environmental Technologies and Methodologies for Projects (requires R&D funding). Environmental Project Managers from other government agencies can also use this contract vehicle.

 

What are the advantages of using the BAA?

  • Direct access to over 300 technologies
  • Direct access to over 200 contractors
  • Technologies and contractors are pre-screened and evaluated.
  • You do not have to write the Statement of Work
  • You do not have to develop Independent Government Estimate
  • You need only to provide one page of project-specific requirements
  • Contract can be awarded without sole source or competitive solicitation

 

How do you get a BAA award for your site?

There are 12 milestones leading to a contract award through the NAVFAC EXWC BAA program:

  1. Identify an abstract
  2. NAVFAC EXWCC COR and alternate COR are assigned to the contract
  3. Develop a procurement package
  4. Procurement package sent to  EXWC Acquisition
  5. Conduct a fact-finding meeting
  6. Contractor submits a proposal
  7. Submit a technical evaluation and negotiation objectives document
  8. Conduct negotiations
  9. Submit a funding document (must be Research & Development (R&D) Funding)
  10. Contract is signed
  11. Contract is awarded
  12. Execute the contract

 

Step 1: Identify an Abstract

The customer will:

  • Identify an abstract that matches the customer's site-specific needs and contact the NAVFAC EXWC BAA Program Manager.
  • Forward all information to the BAA Program Manager.
  • Contact and inform the Technical Service Representative (TSR) for your area.
  • Forward all requests for BAA modifications and new requirements to the BAA Program Manager, who will then coordinate with the EXWC Acquisition  contracting office.

 

Step 2: Assign a COR (Contracting Officer's Representative) and Alternate COR

The BAA Program Manager will work with the TSRs and Team Leads at NAVFAC EXWCC to identify a COR and alternate COR for the project

 

Step 3: Develop a procurement package

The customer shall provide NAVFAC EXWC with site-specific requirements and a funding document (or a letter of Intent to Fund). The funding type must now be Research & Development (R&D) funding only. The NAVFAC EXWC COR will develop a POC information sheet, which will include contact information (telephone numbers and email addresses) for the customer, COR and Alternate COR, and the Contractor. The procurement package will consist of the following documents

  • BAA Abstract
  • TEB Evaluation
  • Project Requirements
  • Funding Document (or Letter of Intent to Fund)
  • Request to Procure Memo
  • POC information sheet

 

Step 4: Procurement Package is sent to EXWC Acquisition

NAVFAC EXWC will send the procurement package for the project to EXWC Acquisition.

 

Step 5: Conduct a Fact-Finding Meeting

EXWC Acquisition will send site-specific requirements to the Contractor and will schedule a fact-finding meeting. EXWC Acquisition, the NAVFAC EXWC COR (or Alternate), the customer, and the Contractor will participate in the meeting. The COR will coordinate meeting specifics with the customer. EXWC Acquisition will coordinate meeting specifics with the Contractor.

 

Step 6: Contractor Submits a Proposal

EXWC Acquisition will request the Contract submit a full technical and cost proposal. The Contractor will distribute the proposal to the following parties:

  • EXWC Acquisition - one hard copy and one electronic copy
  • NAVFAC EXWC COR - one electronic copy
  • Customer - one electronic copy

 

Step 7: Submit a Technical Evaluation and Negotiation Objectives Document

NAVFAC EXWC and the customer will review the technical and cost proposal for technical accuracy, site-specific requirements, and justification of the proposed costs. If any discrepancies are discovered the customer will provide the COR with comment outlining any necessary revisions to the proposal. The COR will develop a document delineating a formal technical evaluation of the proposal that will include the government's negotiated objectives. The COR will incorporate into the document any comments submitted by the customer. The COR will submit the document to EXWC Acquisition.

 

Step 8: Conduct Negotiations (if necessary)

NAVFAC EXWC, The customer, and the Contractor will participate in the contract negotiations meeting (if the meeting is necessary). The Contractor will submit a final proposal by a date determined during the meeting outlining all negotiated changes. If the negotiated changes or revisions were major, the NAVFAC EXWC COR will provide a post-technical evaluation to EXWC Acquisition.

 

Step 9: Submit a Funding Document

If a funding document was not sent during Step 2, it will be required at this time before the BAA contract award process can continue. As of 2006, only Research and Development (R&D) funding can be used on the BAA contract. The customer will submit a Request for Contractual Procurement (NAVCOMPT Form 2276) to the NAVFAC EXWC comptroller. The COR will create and forward a letter of first endorsement for the funding document to the NAVFAC EXWC comptroller. The comptroller will then forward the document and the first endorsement to EXWC Acquisition. EXWC Acquisition charges a service fee of approximately 3 percent of the contract amount. NAVFAC EXWC may cover a portion of this fee.

 

Step 10: Contract is Signed

EXWC Acquisition will generate the contract and forward it to the Contractor for acceptance. If the contract is acceptable, the Contractor will sign and return it to EXWC Acquisition.

 

Step 11: Contract is Awarded

The EXWC Acquisition contracting officer will sign and award the contract.

 

Step 12: Execute the Contract

The COR will coordinate and administer the contract with the customer and the contracting officer during the contract's life cycle. The COR will maintain a file folder to track and contain all project information pertaining to the contract. Additionally, the COR will fie all contract documents in the appropriate contractor folder established on an NMCI server. The COR will maintain updated status sheets for each project. Other COR duties include, but are not limited to:

  • Invoice review
  • Contractor evaluations
  • Site visits
  • Technical presentations

 

 

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